Job Posting - deadline July 3, 2015

The Malahat Review requires a Social Media, Marketing and Circulation Manager to work 25 hours per week beginning September 2015, permanent placement (two weeks' training in late August, 10 hours/week). Reporting to the Editor and working with the Assistant Editor, the successful candidate is responsible for all modes of outreach to current and potential readers, the editing of the magazine’s e-newsletter, Malahat lite, the management of the Malahat subscription database, and the processing of all circulation-related and other revenue-related transactions. 


Social Media

  • Maintain and expand Malahat’s social-media presence, including:
    • Keeping Malahat Facebook page current
    • Keeping Malahat Twitter feed active
    • Expanding Malahat’s array of social-media tools
    • Designing and implementing social-media campaigns and contests
  • Working with the webmaster, keep the Malahat website current by:
    • Assuring the current and forthcoming issue pages are up to date
    • Posting news about Malahat issues, contributors, contests, theme issues, calls for submission, achievements, etc.
    • Posting all Malahat interviews and book reviews
    • Assuring all pages are up to date and correct
    • Creating new pages for the website as required
  • Working with the webmaster, create and maintain Malahat-related WordPress sites


  • Malahat lite
    • Write, edit, lay out and circulate the monthly e-newsletter
    • Solicit and edit content, including interviews with contest judges, contest and award winners, Malahat contributors, and Malahat partners (bookstore owners, etc.)
  • Advertising
    • Solicit, place, and track all paid ads that appear in each of the four annual issues, maintaining existing while securing new advertisers
    • Solicit, place, and track all print and web exchange ads used to promote Malahat contests, events, and calls for submissions
    • Solicit, place, and track all non-contest-related, print and exchange web ads
  • Contests
    • Promote Malahat’s four annual contests via email announcements, Twitter, Facebook, Malahat lite, and the Malahat website
    • Place contest listings on external websites and in writers’ newsletters, etc.
  • WordsThaw
    • Promote WordsThaw, the Malahat’s annual spring symposium, to Victoria, Vancouver Island, and Lower Mainland target markets
    • Maintain the WordsThaw WordPress site
  • General
    • Maintain and expand the Malahat emailing list
    • Coordinate Malahat’s participation in marketing initiatives with outside groups
    • Coordinate Malahat’s collaborations with other groups, including Planet Earth Poetry, Victoria Writers Festival, Word on the Street, Magazines Association of B.C, and Magazines Canada
    • Coordinate and promote other Malahat events
    • Conduct surveys of contest entrants
    • Conduct subscriber surveys


  • Circulation
    • Maintain and update the subscriptions database, including the processing and logging of:
      • Subscriptions from individuals;
      • Subscriptions from libraries;
      • Subscriptions from Friends of the Malahat;
      • entries to Malahat’s four annual contests
    • Calculate circulation and prepare the subscriber database for each mail-out
    • Coordinate on-campus distribution
    • Coordinate the renewals program of mailed and emailed notices
    • Assist in the development and administration of subscription drives
    • Process and fill single-copy and bookstore orders
    • Respond to subscriber, subscription-agent, and other circulation-related and contest-related queries
    • Compile circulation and contest-entry reports quarterly, or as required
  • Accounting
    • Enter all income into the Malahat’s financial spreadsheet
    • Prepare financial deposits for all income received as cash, cheques, through the e-commerce site, following UVic Procedures
    • Manage invoicing for subscriptions, advertising, and single-copy sales
    • Manage the sales at Malahat events
    • Maintain accurate records of all Malahat financial transactions


  • Supervise Malahat’s work/study student for marketing
  • Assist in maintaining Malahat’s Submittable site
  • Assist with the proofing of each of Malahat’s quarterly issues
  • Attend and prepare for staff meetings
  • Assist the editor and assistant editor as required



The ideal candidate will possess a good mix of the following:


  • Excellent computer skills and ease at working in an electronic environment.
  • Excellent English-language and editorial skills.
  • Excellent communication and interpersonal skills.
  • Demonstrated experience at maintaining websites.
  • Demonstrated experience using spreadsheets.
  • Demonstrated experience at learning new computer programs.
  • Demonstrated social-media skills.
  • Familiarity with Office Suite (Word and Excel) in a Windows environment.
  • Familiarity with Dreamweaver and Photoshop (and other components of Adobe Creative Suite).
  • Familiarity with WordPress.


  • Experience working in a magazine, arts-organization, or other office environment.
  • Experience at marketing and promotion.
  • Knowledge of contemporary Canadian literary culture.


Hours and Rate of Pay: This is a permanent, part-time out-of-service (non-unionized) position. 25 hours/week at $16.75/hour, plus 4% vacation pay, no benefits.

Send Resumes and queries to: malahat@uvic.ca
Closing Date: 
July 3, 2015, 4:30 p.m.
Interviews scheduled:
week of July 20, 2015
Successful Candidate
notified by July 31, 2015
Training begins (10 hours/week): 
week of August 10, 2015,
or week of August 17, 2015 (negotiable)
Full hours begin:
week of September 1, 2015, or week of September 8, 2015 (negotiable)